Board Members and Meetings
Board members are appointed by the County Commission or the Probate Judge. They serve a four year term and are limited to three terms. Serving on the board is an unpaid position.
Meetings are held on the third Tuesday of the month from 5:15 – 7:15 p.m. in the Administration Conference Room, 2527 Kenton St. Change of meeting date, time, or location will be announced in the Springfield News-Sun. All meetings are open to the public.
Addressing the Board
The Board endorses the principle of open, two-way communication between the public, the Board itself, and the Superintendent and his/her staff, and free communication of all personnel within the program organization through recognized channels of communication.
Any individual or group may address the Board concerning any subject that lies within the Board’s jurisdiction. Questions are to be directed to the Board as a whole and may not be put to any individual member of the Board or the Superintendent or the staff, except by permission of the President. Any matter upon which the Board is requested to act must be submitted in writing to the Board not less than seven (7) days, excluding Sunday and holidays, prior to the date of the meeting at which the subject is to be discussed.
Any matter brought to the Board for consideration must be submitted in writing to the Board prior to the start of the meeting at which the subject is to be discussed. Not more than three minutes may be allotted to each speaker and not more than thirty minutes to each subject under discussion except with the consent of the Board President. If an individual/person needs assistance completing the form/written request, the Administrative Assistant to the Superintendent can help.
The names and resident addresses of all persons granted permission to speak to the Board shall be entered in the official minutes of the meeting.
Groups wishing to make presentations to the Board shall designate one of their number as official spokesperson, though other members of the group may also speak with the Board’s permission.
Personnel Matters: No person shall present orally, or discuss at any meeting of the Board, complaints or charges against individual employees of the program unless the complainant has first discussed the matter with the superintendent and received his/her response in writing. Charges or complaints shall be presented to the Board and the employee in writing prior to the meeting and shall be signed by the person or persons making the charge or complaint. Unless the employee requests a public discussion, the Board shall hear the complaint in executive session in which the complainant and employee shall be included. Any action taken by the Board shall be taken in open session.
A Request to Address the Board Form must be submitted in order to address the board.